Meeting Minutes

The Estelline City Council held a meeting on Wednesday, May 1, 2013 at the Estelline City Office.  Those present included Mayor DeWitt, Ryan Miller, Wayne Wegner, Julie Rieckman, Kris Lilla, Paul Setnes, Donald Zafft,  Mary Saathoff, and Mike Ward.  Also present:  Jenna Aderhold, Donna Thompson, and Chris Lilla.
Mayor DeWitt called the meeting to order at 6:00 PM.   
Motion to adopt the agenda was made by P. Setnes, second by J. Rieckman. With all voting aye, motion carried. 
Open Public Session: 
Donna Thompson updated the council with regard to the new ambulance, lettering, etc.  She also informed the council of the need for additional ambulance personnel and shared with them a letter from the SD Department of Public Safety with regard to Hardship Exemptions and Licensing Laws.  After much discussion, it was decided that another training course would be offered to possible recruit some additional EMT’s and make the public aware of what would happen if our service is without the required EMT’s to staff our service.

The minutes of the April 3rd meeting were presented for approval.  Motion by J. Rieckman, second by W. Wegner to approve the meeting minutes as printed.  With all voting aye, motion carried. 
The Financial/Super Saver statements for the City and Estelline Nursing & Care Center were approved with a motion by K. Lilla, second by R. Miller. With all voting aye, motion carried. The monthly bills for the City and Estelline Nursing & Care Center were reviewed.  Motion was made by W. Wegner, second by P. Setnes to approve all bills.  With all voting aye, motion carried. 
City Bills approved included:   
AMBULANCE                     
ITC, telephone $34.03; AT & T, cell phone $109.99; PCC, billing service $191.07; ENCC, supplies $7.89; Stuart Busch, garmin $305.98; Bound Tree Medical, supplies $21.72; Dr. Steven P. Feeney, Med. Director fee $25.00; Cutting Edgz, lettering $345.00;
PUBLICATIONS                  
Hamlin Co. Publishing, minutes/notices $157.66;
LEGAL                      
Gunderson, Evenson, Boyd, Knight & Stoltenburg, legal fees $150.00;
ELECTRIC                
WAPA            , power $15,639.31; Heartland, power $21,863.75; East River, transmission $3,473.30; Department of Revenue, sales tax $2962.54; ITC, load mgmt.internet $41.94; Sharon Johnson, refund $200.00; WESCO, meter $508.63; Bauman Electric, meter-elevator $126.53; AT & T, cell phone $27.88; SD One Call, locates $2.22; Engineering Unlimited, locks $101.54;
BUILDING               
Light & Power, utilities $1549.59; Star Laundry, rug rental $30.90; ITC, telephone $94.24;  Wards Store, supplies $25.65; Menards, supplies $76.18; Dale Sonnenburg, cleaning $80.00;
FIRE              
Light & Power, utilities $96.01; Estelline Community Oil, LP/supplies $541.45;
MAYOR & COUNCIL                     
Dan DeWitt, council fee/governing board $450.00; Wayne Wegner, council fee/governing board $125.00; Ryan Miller, council fee/governing board $150.00; Julie Rieckman, council fee/governing board $125.00; Paul Setnes, council fee/governing board $125.00; Kris Lilla, council fee/governing board $125.00; Donald Zafft, council fee/governing board $125.00;
FINANCE OFFICE              
ITC, telephone            $157.88; Light & Power, utilities $445.85; Mary Saathoff, travel/computer repair $37.00;  Office Peeps, supplies $97.40; wages $3555.82;
SOLID WASTE                     
Department of Revenue, sales tax $210.34; Cook's Wastepaper & Recycling, garbage collection $3995.76;
POLICE                     
ITC, telephone $37.03; AT & T, cell phone $36.47; wages $4203.65;
SEWER                      
Reliabank, payment $3018.00; Light & Power, utilities $228.58; wages $3000.40;
STREET                    
Light & Power, utilities $1110.31; Nitteberg Construction, snow removal $153.00; Lyle Signs Inc., signs $66.60;
SIGN
Light & Power, utilities $16.40;
POOL            
ITC, telephone $16.02;  Brookings Register, help wanted $133.48; Garretson Community Foundation, pool slide $3000.00;
WATER                     
Reliabank, water loan $3869.00; Department of Revenue, water samples $26.00; Light & Power, utilities $738.43; Hawkins, chemicals $1255.34; Ferguson Waterworks, software maintenance $750.00; wages $3003.20;
 MISC.                       
Equipment Super Savers, equipment savings acct.  $5457.34;  Wellmark Blue Cross, health insurance  $2720.25;  Delta Dental,  insurance  $163.96;  American Family,  insurance  $238.76; SD Retirement,  retirement $1808.40;  Flex One Account,  cafeteria plan  $226.00;  Avesis,  insurance  $50.79;  Walmart, supplies $17.09; Petty Cash, replenish fund $43.23; EMC, liability ins. $7853.00.
           
ENCC Payables:  $51,336.77
ENCC Payroll:  $98,584.15

Mayor DeWitt reported that Economic development held a supper for businesses in town on April 16th.  The tour for Bell Brands Cheese will be on Friday, May 3rd.  The Department of Transportation Safe Routes to School committee will meet with the Estelline delegation on May 16th to discuss the grant that has been applied for.
Mike Ward reported that ENCC’s census was at 94%.  A $52,706.03 gain was reported for the month of April.  The Point of Care training program is continuing.  
Old Business: 
Mayor DeWitt thanked Kris Lilla for her service the past two years as councilwoman from Ward III.
New Business:
The oath of office was taken by Mayor DeWitt and Council members Chris Lilla, Ward III; Donald Zafft, Ward II; and Julie Rieckman, Ward I.
Mayor DeWitt then asked for nominations for council president.  Motion by, J. Rieckman second by W. Wegner to nominate Paul Setnes .  Motion by P. Setnes, second by D. Zafft to nominate Ryan Miller.  With 4 votes for Paul Setnes and two votes for Ryan Miller, Paul Setnes was declared Council President.    Mayor DeWitt then asked for nominations for council vice president. Motion by C. Lilla, second by J. Rieckman to nominate W. Wegner for vice president.  With all voting aye, motion carried.    Motion by J. Rieckman, second by W. Wegner to approve the 2013-2014 City appointments.  With all voting aye, motion carried. Appointments approved are as follows:  City Attorney - Todd Boyd; Police Chief - Marlyn Pomrenke; Finance Officer - Mary Saathoff;  Quality Assurance - ENCC:  Julie Rieckman.  Committee appointments approved are as follows:  Utilities (Water, Sewer & Electric):  Don Zafft, Chris Lilla, Paul Setnes; City Buildings, Park, Pool, Rubble Site & Streets: Chris Lilla, Paul Setnes, Julie Rieckman;  Salaries & Wage Negotiations:  Wayne Wegner, Paul Setnes, Julie Rieckman; City Equipment & Maintenance:  Ryan Miller, Don Zafft, Paul Setnes; Law Enforcement: Don Zafft, Wayne Wegner, Ryan Miller; Budget/Finances:  Wayne Wegner, Julie Rieckman, Ryan Miller;  Zoning/Construction:  Chris Lilla, Wayne Wegner, Ryan Miller;  City Promotion/Development:  Julie Rieckman; Don Zafft; Chris Lilla.   Financial Depository as Reliabank and the Official Newspaper as the Estelline Journal.  

Resolution 2013-02 was presented.  Motion by P. Setnes, second by R. Miller to approve.  With all voting aye, motion carried.
RESOLUTION NO. 2013-02

            A RESOLUTION SETTING FORTH A SCHEDULE OF PROPOSED FINES FOR VIOLATIONS OF THE REVISED ORDINANCES OF THE CITY OF ESTELLINE, SOUTH DAKOTA.

            BE IT RESOLVED by the City Council for the City of Estelline, South Dakota, that the following schedule of proposed fines shall be effective as of the date of this resolution for all first violations of ordinances set forth herein and supersedes Resolution No. 2010-03.

SCHEDULE OF PROPOSED FINES

SDCL               OFFENSE                                            FINE             COSTS    TOTAL

99-2-87           Zoning Violations                                  $  69.00           $60.00     $129.00
99-2-175         Burning Waste                                      $  29.00           $60.00   $  89.00
99-2-271         Animals at Large                                   $  40.00           $60.00   $100.00
                        (plus City charges & costs for impoundment & maintenance)
99-2-285         Unlicensed Animals                               $  44.00           $60.00   $104.00
99-2-287         Barking Dogs                                       $  30.00           $60.00   $  90.00
99-2-153         Nuisances (per day)                              $  44.00           $60.00   $104.00
99-2-64           Fireworks                                            $  30.00           $60.00   $  90.00
99-2-4             Curfew                                               $  69.00           $60.00   $129.00
99-2-125         Speeding           
                        (1-5 mph over)                                    $  25.00           $60.00   $  85.00
                        (6-10 mph over)                                  $  36.00           $60.00   $  96.00
                        (11-15 mph over)                                $  56.00           $60.00   $116.00
                        (16-25 mph over)                                $  76.00           $60.00   $136.00
                        (over 25 mph)                                     $  96.00           $60.00   $156.00
99-2-49           Snow Removal Parking                          $  30.00           $60.00   $  90.00
99-1-4             Parking Violations                                  $  30.00           $60.00  $  90.00
99-1-4             Failure to Stop                                      $  40.00           $60.00   $100.00
99-2-111         Snowmobile Noise & Operation               $  30.00           $60.00   $  90.00
99-2-180         Open Container                                     $40.00             $60.00   $100.00
4-2-11             Illegal Dumping in Public/Private
                                                                 Dumpster  $100.00           $60.00   $160.00

Adopted and effective this 1st day of May, 2013.

The first reading of Ordinance 5-1-7:  Malt Beverage Open Container Prohibited was held.  The second reading will be June 3, 2012.
M. Ward presented a quote from Advanced Wireless Communications for ENCC in the amount of $5354.25.  Motion by W. Wegner, second by D. Zafft to approve.  With all voting aye, motion carried.
A demolition permit was presented for David & Marceen Nystrom for the house on Original Plat, Block 4, Lot 16 & 17.  Motion was made by C. Lilla, second by R. Miller to approve.  With all voting aye, motion carried.
Building permits were presented for the following:
            Carl Bevers – 14’ x 20’ Car Port
            Estelline Coop Grain – 66’ x 105’ Steel Grain Bin
            David & Marceen Nystrom – 30’ X 48’ Garage
Motion by W. Wegner, second by P. Setnes to approve these building permits.  With all voting aye, motion carried.
A quote from Nitteberg Construction for installing a storm sewer on north Main and Catlett areas was presented in the amount of $14,520.00.  Motion by D. Zafft, second by R. Miller to approve.   With all voting aye, motion carried.
Quotes for a new concession/storage building were presented from Hofer Lumber & Construction for $6995.40 and from Dakota Storage Building for $5900.00; concrete for a 30x24 pad and 50x10 apron from Hofer Lumber for $4209.00; and remodeling of the bathrooms to include showers in each for approximately $1500 for materials with the work being done by city maintenance.  After discussion, motion was made by J. Rieckman, second by R. Miller to approve the cement quote and bathroom materials quote as presented and to have the building built by Hofer Lumber & Construction with LP Smart Siding instead of vinyl siding; with the project to be completed by June 1, 2013.  With all voting aye, motion carried.
Blocking off Main Street for a street dance on Friday evening, June 21st from the bank to the Legion; and on June 22nd for Kids Activities during the day and street music during the evening from the Red Carpet to the post office was discussed.  Motion by D. Zafft, second by R. Miller to allow.  With all voting aye, motion carried.  Spiking permits will be required for the two evening events.
Blocking off Main Street for the Alumni Street Dance on June 28th from the bank to the Legion and a spiking permit for the Alumni Association was presented.  Motion by J. Rieckman, second by C. Lilla to approve.  With all voting aye, motion carried.
The bid opening for the surplus 1987 1-ton truck was held.  One bid was received from Michael Bortnem in the amount of $300.00.  The bid was rejected by the council and the truck will be re-advertised for bids.
A motion was made by R. Miller, second by D. Zafft to move into Executive Session as per SDCL 1-25-2 (1) at 7:22 PM for wage review-ENCC, Lifeguard & Coaching positions. With all voting aye, motion carried.  Mayor DeWitt declared out of Executive Session at 7:57 PM.
Motion by W. Wegner, second by P. Setnes to approve the wage review as presented. With all voting aye, motion carried.
Wages Presented for Approval:
Anna Peters, CNA  $12.77
Motion by W. Wegner, second by C. Lilla to hire the following for the 2013 Pool
season:   Mahyle Hausman $7.75; Michaela Derby $7.75; Maxx Hausman $7.25;
Trevor Gorder $7.25; and Tawnya Dahl, Asst. Mgr. $8.50.  With all voting aye, 
motion carried. 
The following recommendations for 2013 coaches were made as follows:
Girls Softball – 12 & under – Paul and Renee Axtel
Girls Softball – 8 & under – Amanda Hawley
T-Ball – 5 & 6 years – Tawnya Dahl
Boys Baseball – 7 & 8 years – Chad Saathoff
Boys Baseball – 9 & 10 years –Tawnya Dahl & Chad Saathoff
Boys Baseball – 11 & 12 years – Robb Lutz
Motion by W. Wegner, second by P. Setnes to approve.  With all voting aye, motion carried.

With there being no further business, motion to adjourn at 8:00 PM was made by W. Wagner, second by C. Lilla.  With all voting aye, motion carried.  

______________________________           __________________________ 
Dan DeWitt, Mayor                                    Mary Saathoff, Finance Officer