Meeting Minutes

The Estelline City Council held a meeting on Wednesday, March 3, 2010 at the Estelline City Office.  Those present included Mayor DeWitt, Bill Licht , Lynn Papka, Ryan Miller, Julie Rieckman, Brent Rasmussen, Wayne Wegner, Mary Saathoff, and Mike Ward.  Also present:  Michael Carr, DGR Engineer.  Mayor DeWitt called the meeting to order at 6:00 PM.  Motion to adopt the agenda as printed was made by J. Rieckman, second by L. Papka. With all voting aye, motion carried.  The minutes of the February 3rd meeting were presented for approval.  Motion by J. Rieckman, second by W. Wegner to approve the meeting minutes as printed.  With all voting aye, motion carried.  The Financial/Super Saver statements for the City and Estelline Nursing & Care Center were approved with a motion by B. Licht, second by B. Rasmussen. With all voting aye, motion carried. The monthly bills for the City and Estelline Nursing & Care Center were reviewed.  Motion was made by R. Miller, second by L. Papka to approve all bills.  With all voting aye, motion carried. 
City Bills approved included:   
AMBULANCE                       
Alltel, cell phone $43.82; ITC, telephone $42.20; Mark Hollmann, EMT course 70.00; Jeremy Robertson, pediatric class $80.00; Applied Software, antivirus $49.00; Avera Home Medical, oxygen $33.50; Estelline Comm. Oil, diesel $31.59;
PUBLICATIONS                       
Estelline Journal, minutes $143.81;
LEGAL                       
Gunderson, Evenson, Boyd, Knight & Stoltenburg, legal fees $150.00;
ELECTRIC                       
WAPA            , power  $18,025.86; Heartland, power $25,034.13; East River, transmission $3,756.00;  Department of Revenue, sales tax  $3,399.80;  ITC, load mgmt.internet $41.43;  Amy Witte, refund $166.50; Alltel, cell phone $28.88; One Call, locate requests $2.26; wages $2817.75;
BUILDING                       
Light & Power, utilities  $1778.82;  Star Laundry, rug rental  $24.26;  ITC, telephone $80.22; Kelli Schnaidt, maintenance  $64.00; Wards Shopping Center, supplies  $25.91; Patrick Fitzpatrick,  floor maint.-clinic  $240.00;  Kepps Lumber, supplies $63.50; Estelline Comm. Oil, supplies $60.76; Menards, supplies/paint/counter-clinic $862.00;
FIRE                       
Light & Power, utilities $78.39; Estelline Comm. Oil, LP gas/diesel $2075.96;
MAYOR & COUNCIL                       
Dan DeWitt, council fee/governing board  $450.00; Wayne Wegner, council fee/governing board $125.00;  Ryan Miller, council fee/governing board $150.00; Bill Licht, council fee/governing board $125.00;  Julie Rieckman,  council fee/governing board  $125.00;  Lynn Papka, council fee/governing board            $125.00;
FINANCE OFFICE                       
ITC, telephone            $146.85; Light & Power, utilities  $562.58;  Office Peeps Inc.,  copy machine lease  $10.43; Mary Saathoff, mileage $55.50; Applied Software, antivirus/computer repair $454.25; Independent Audit Services, annual report fee $600.00;  wages, $3377.61;
SOLID WASTE                       
Department of Revenue, sales tax  $215.62;  Cook's Wastepaper & Recycling, garbage collection  $4,105.66
POLICE                       
ITC, telephone  $34.25;  Alltell,  cell phone            $54.29;  Estelline Comm. Oil, gasoline/tires $1293.14; wages $3679.51;
SEWER                       
Reliabank, payment  $1,705.00; Light & Power, utilities $358.93; Argus Leader, bid adv. $92.92;
STREET                       
Light & Power, utilities $620.41; Estelline Comm. Oil, gasoline/diesel $1447.22; Dales Sinclair, gasoline $110.06; Kepps Lumber, supplies/tract & snow blower use $179.50; RK Auto, supplies $14.98; MARC, ice melt $358.20; wages $2835.23;
SIGN                       
Light & Power, utilities $6.67;
POOL                       
ITC, telephone $14.37;
WATER                       
Department of Revenue, water samples $49.00; Sioux Rural Water, water usage $176.00; Light & Power, utilities $380.19; Hawkins, chemicals $984.69;
MISC.                       
Equipment Super Savers, equipment savings acct.  $4,408.34;  Wellmark Blue Cross, health insurance  $3595.86;  Delta Dental,  insurance  $274.64;  American Family,  insurance  $206.65;  Conseco Health Ins.,  insurance  $32.70;  SD Retirement,  retirement $1,678.63;  Flex One Account,  cafeteria plan  $206.00;  Vision Service Plan,  insurance  $110.01;  Petty Cash , replenish fund            $37.23.
ENCC:
Payables  $54,520.36
Payroll 2-12-10  $49,561.37
Payroll 2-23-10  $46,433.41

Mayor DeWitt reported on the Economic Development meeting that was held February 18th.  They are working on advertising magnets featuring the businesses.  Paperwork for the Water Project funding has been submitted to the Governors Office of Economic Development and the State Rural Development Office. The board of equalization will meet on March 15, 2010 at 6:00 PM.  The snow and ice is being removed from the streets as weather permits.  Mike Ward reported that ENCC average census was at 88% for the month of February.  A $1,595.71 loss was reported for the month. The smoke detectors passed inspection.  The problems with the toilets are being worked out.
Open Public Session:  None
Old Business:  None
New Business:
Michael Carr from DeWild Grant Reckert presented the bid tabulation on the Sanitary Sewer Rehabilitation project which were opened on March 1, 2010 as follows:
A-Tech Sewer Cleaning            $418,800.00
Insituform Technologies            $424,200.90
Municipal Pipe Tool Co.            $433,548.75
Visu-Sewer Inc.                        $442,172.50
Midlands Contracting Inc.            $447,917.00
Sak Construction LLC            $473,894.63
Key Contracting, Inc.                        $539,399.00
Lametti & Sons Inc.                        $621,105.00
DGR has found A-Tech Sewer Cleaning & Video Inspection to be the lowest responsible and responsive bidder and is recommending the construction contract be awarded to them contingent upon Rural Development approval.  Motion by B. Licht, second by J. Rieckman  to award the Sewer Rehabilitation project to A-Tech Sewer Cleaning & Video Inspection contingent on Rural Development approval and authorize the Mayor to execute documents for this project as needed.   With all voting aye, motion carried.

Resolution 2010-02 Sanitary Sewer Rehabilitation Interim Financing was presented for approval as follows:
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ESTELLINE, that interim financing in the amount of $681,000.00  at the rate of 4% will be necessary for the Sanitary Sewer Rehabilitation project to be completed in the summer of 2010 and that the Finance Officer and Mayor are hereby authorized to make and execute any and all transactions that are deemed necessary with Reliabank, P.O. Box 128, Estelline, SD  57234.

Motion by Wayne Wegner, second by Bill Licht.  With all voting aye, motion carried.

Adopted and effective this 3rd day of March, 2010.
                                                                                 Dan DeWitt, Mayor
ATTEST:  Mary Saathoff, Finance Officer

The 2009 Annual report was presented for approval.  Motion was made by B. Rasmussen, second by L. Papka to approve.  With all voting aye, motion carried.

Recommendations for Landfill, Pool Manager, and Summer Rec Coordinator were presented as follows:
Landfill – Marge Pederson $8.50/hour
Pool Manager – Randy Luchtenburg $9.80/hour
Summer Rec Coordinator - $250.00 flat
Motion by R. Miller, second by W. Wegner to approve.  With all voting aye, motion carried.

ENCC policies for Past Due bills and Whirlpool Bath – non-residents were presented for approval.  Motion was made by W. Wegner, second by J. Rieckman to approve.  With all voting aye, motion carried.
 
A proposal was presented from Office Peeps Inc. for office equipment for ENCC in the approximate amount of $10,131 and office equipment for the city office in the amount of $1840.  Motion was made by B. Licht, second by J. Rieckman to approve.

Motion was made by B. Rasmussen, second by R. Miller to move to executive session for legal matters at 6:46 PM.  With all voting aye, motion carried.  Mayor DeWitt declared out of executive session at 6:58 PM.

With there being no further business, motion to adjourn at 7:00 PM was made by R. Miller, second by W. Wegner.  With all voting aye, motion carried.  

______________________________           __________________________ 
Dan DeWitt, Mayor                                    Mary Saathoff, Finance Officer